Vacancy Brief & Hiring Plan

Comprehensive Checklist for a New Vacancy:
Use this guide and checklist to ensure all critical topics and questions are thoroughly addressed during your initial discussion with the hiring manager.

This clear and structured approach supports your recruitment efforts, serving as a valuable resource for initiating strategies and effectively engaging stakeholders. Download documents by clicking below.

1. Position Overview

Job Title: Confirm the official title of the role.
Department/Team: Identify the team and department the role belongs to.
Reports To: Clarify who the position reports to and any dotted-line reporting relationships.
Key Objectives: Discuss the primary goals and expected outcomes of the role.

2. Role Responsibilities

Core Duties: Outline the main tasks and daily responsibilities.
Key Projects: Identify any specific projects or initiatives the role will be involved in.
Decision-Making Authority: Determine the level of autonomy and decision-making power the role holds.

3.Skills and Qualifications

Must-Have Skills: List the essential technical and soft skills required.
Preferred Skills: Identify any additional skills or experience that would be advantageous.
Educational Background: Specify any required degrees, certifications, or licenses.
Experience Level: Discuss the minimum years of experience needed.

4. Cultural Fit and Team Dynamics

Team Composition: Understand the team’s size, structure, and dynamics.
Work Environment: Discuss the company culture and the specific environment of the team.
Values and Behaviors: Identify key behaviors and values important for success in this role.

5. Performance Expectations

KPIs and Metrics: Define the key performance indicators and metrics for success.
First 90 Days: Outline expectations for the first three months.
Long-Term Goals: Discuss the long-term goals and career progression opportunities.

6. Compensation and Benefits

Salary Range: Confirm the budgeted salary range for the role.
Bonus/Commission: Discuss any variable compensation components.
Benefits Package: Review benefits, including health, retirement, and other perks.

7. Hiring Process and Timeline

Interview Stages: Clarify the number and type of interviews.
Decision-Making Process: Understand how decisions will be made and by whom.
Timeline: Establish the expected timeline for hiring.

8. Challenges and Pain Points

Current Gaps: Identify any gaps or challenges the team is currently facing that the new hire will need to address.
Potential Obstacles: Discuss any foreseeable challenges in finding the right candidate.

9. Unique Selling Points

Why This Role?: Discuss what makes this role attractive to potential candidates.
Company Strengths: Highlight key aspects of the company’s brand, mission, and values that appeal to top talent.

10. Next Steps

Action Items: Summarize key takeaways and the next steps for both the recruiter and hiring manager.
Follow-Up: Set a date for the next check-in or update.

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Vacancy Brief & Hiring Plan

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